News & articles

SDS branches out

2008-01-02T11:44:21Z

SDS is pleased to announce it has opened up other branches around the country.

New offices include London, Leeds and Glasgow, with Head Office remaining in Nottingham.

Lucy Williams, Manager of SDS says 'This expansion is fantastic news for all of our existing customers who have other offices needing a local service. Clients with high retrieval rates most often require urgent collections and deliveries and this has been difficult to achieve in the past. SDS can now provide a nationwide service to suit our customers needs.'

If you require any further information or would like a quotation for a branch in one of our new areas, please contact us on 0845 330 2330

Benefits of a good records management policy:

2007-08-13T09:47:45Z

Good Governance:

Maintaining consumer and shareholder trust. A retention schedule helps achieve this goal by providing evidence that companies recognise and follow the laws in which it operates. The length of time it retains records is based on what, if anything, is stated by law and secondarily, by business needs.

A good records management policy requires employees to review their records against the retention schedule. This can further be supported by records management questions included in self-assessments and internal control audits. Record review days and documenting the results, are necessary for the assessments and audits. In another governance role, the records management staff, should have a good working partnership with legal and tax groups litigation and revenue processes to help identify, locate and secure needed records.

A good records management policy ensurs the right information is available at the right time, in the right place to make smart business decisions. The Records Management Department at Proctor and Gamble redesigned the system that manages P & G’s laboratory notebooks, which are critical in supporting patents and the reapplication of gained knowledge. The result was the growth of a handful of sites globally and a few thousand notebooks to 17 sites globally to 100,000 notebooks. Timely access to these records supports the research and decision- making process involved in the creation of new and improved products, enabling the company to get them to the market place quicker and therefore be more competitive.

It makes companies more efficient and helps keep costs low. Companies who make existing knowledge available for reapplication by its employees, avoid the expense of recreating this knowledge. Each day saved in launching a new or improved product or reducing internal cost allows products to be priced more effectively.

Why is Records and Information Management (RIM) important?

2007-08-13T09:46:12Z

Records and information management has never been more critical to organisations than it is today. It does not matter what type of industry businesses are in, whether they are from the public or private sector or whether they have 10 or 10,000 employees. In todays, high tech, high stakes business environment, information and it’s management can play a central role in an organisation’s success – or downfall.

With the massive amount of information created on daily basis by each employee, the growth in the volume of data in electronic formats, and legal and regulatory requirements, managing corporate information has become serious business – with serious consequences for not doing it right.

With more information being created today than ever before, it is no easy task.

Organisations that fail when it comes to legal preservation can face serious consequences, including:

Lost court cases
Fines and penalties
Court sanctions
Exorbitant expenses for finding and retrieving information
Criminal charges
Damage to reputation or brand

SDS opens a new Record Centre

2007-08-10T13:26:52Z

SDS is pleased to announce it has a opened a new Record Centre with capacity for 75,000 boxes.

The Record Centre is situated on the same site as our existing Record Centre. Sister company, Shredall is also based here. (www.shredall.co.uk)

Expansion continues at a remarkable pace and SDS is proud to publicise a 36% growth rate last year.

SDS is hoping to fill the new Record Centre within the next year before replicating it’s success to other parts of the country.

The Data Protection Act: What you need to know:

2006-11-14T13:02:35Z

The Data Protection Act 1998 is the law, which governs the processing of personal information on living people. The DPA aims to promote high standards in the handling of personal information and so to protect the individual’s rights of privacy.

Basel II: New guidelines for banks:

2006-11-14T12:57:52Z

Basel II, also called The New Accord represents recommendations by bank supervisors from 13 countries making up the Basel Committee on Banking Supervision to revise the international standards to promote greater consistency in the way banks approach risk management across national borders.

Back Up data as part of your Disaster Recovery Plan:

2006-11-14T12:56:36Z

A Disaster Recovery Plan outlines measures an organisation takes to ensure that they can continue to operate during and after a disaster, whether it be cause by a natural or human Act such as; fire, flood or terrorism.

Infokeeper software is launched:

2006-11-14T12:52:51Z

Infokeeper, is a web-based package, offering the client online control and access to their records on our database through the web server. Infokeeper utilises a variety of tools to provide maximum security, ensuring secure communication from website to the user’s browser.

SDS visits PRISM Europe Conference in Geneva:

2006-11-14T12:41:27Z

In September, SDS visited Geneva, Switzerland to attend the ‘Business Across Borders’ Conference organised by PRISM International. PRISM International (Professional Records & Information Services Management) is the not for profit trade association for the Commercial Information management industry.